vCIO & Technology Assessment
We look at every technology bill your business pays, find what you don't need, and build a plan to cut costs and get more from what you keep. No sales pitch — just honest answers from someone who ran an MSP for 20 years.
You're Probably Overpaying for Technology
Here's what we find in almost every business we audit. Sound familiar?
Unused SaaS licenses
Paying for 50 seats when only 30 people use it
Duplicate tools
Zoom + Teams + Google Meet — pick one
Oversized cloud plans
Enterprise tier when Standard covers your needs
Legacy phone systems
PBX hardware when VoIP costs 60% less
Forgotten subscriptions
That marketing tool from 2022 still billing monthly
Overpaying for internet
Business fiber at retail rates — not negotiated
Add it up. Most businesses are leaking $500 to $5,000+ per month on technology they don't need or aren't using fully.
What Our vCIO Service Includes
Full Technology Audit
We review every bill, subscription, license, and contract. Nothing gets missed — from your Microsoft 365 plan to that SaaS tool someone signed up for two years ago that nobody uses.
Cost Reduction Plan
Specific, dollar-amount savings identified for every line item. Not vague recommendations — actual numbers showing what to cut, what to renegotiate, and what to keep.
Redundancy Elimination
Most businesses pay for 3-4 tools that do the same thing. We identify overlapping services and consolidate to the best option, eliminating duplicate costs.
Technology Roadmap
A 12-month plan showing when contracts expire, what to replace, and where AI can automate manual processes. Strategic, not reactive.
Vendor Negotiation
We know what these services actually cost. We'll help you renegotiate contracts, switch to better plans, or find alternatives that deliver more for less.
Quarterly Reviews
Technology changes fast. Ongoing vCIO clients get quarterly assessments to catch new waste, evaluate new tools, and keep your tech stack lean.
Why We're Different from Your IT Company
Your current IT provider makes money selling you tools and services. We don't. Our job is to look at what you're paying for and tell you the truth — even when the truth is "cancel this and save $400/month."
Our founder Andy Oberlin built and ran an MSP for 20 years. He knows exactly how IT vendors price their services, where the margin is, and which "essential" add-ons are actually optional. That's the perspective you get.
We're vendor-agnostic. We don't resell Microsoft licenses, we don't have referral deals with cloud providers, and we don't make a commission when you buy something. Our only incentive is to save you money.
The MSP Difference
- Makes money selling you more services
- Incentivized to keep you on expensive plans
- Won't tell you what to cancel
- Reactive — fixes problems after they happen
- Makes money saving you money
- Vendor-agnostic, no resale commissions
- Tells you exactly what to cut
- Strategic — builds a roadmap for the year
How It Works
Send Us Your Bills
Forward your technology invoices, subscription lists, and vendor contracts. We need to see everything — internet, phone, cloud, SaaS, hardware leases, IT support.
We Analyze Everything
Our team reviews every line item, checks usage data, identifies redundancies, and benchmarks your costs against what these services should actually cost.
Get Your Report
You receive a detailed report showing exactly where you're overspending, what to cut, what to renegotiate, and projected monthly savings with specific dollar amounts.
We Help You Act
We don't just hand you a report and walk away. We help with vendor calls, contract negotiations, migrations, and implementing the changes that save you money.
Simple Pricing
Technology Assessment
One-time deep dive
- ✓Complete technology bill audit
- ✓Redundancy & waste identification
- ✓Cost reduction report with dollar amounts
- ✓12-month technology roadmap
- ✓Vendor renegotiation guidance
- ✓1-hour strategy call to review findings
Ongoing vCIO Advisory
Strategic technology partner
Includes initial assessment
- ✓Everything in Technology Assessment
- ✓Quarterly technology reviews
- ✓Vendor negotiation & management
- ✓New tool evaluation & recommendations
- ✓Budget planning & forecasting
- ✓AI integration roadmap
- ✓Priority support & strategy calls
Frequently Asked Questions
What is a vCIO and why does my business need one?
A virtual CIO (vCIO) is a fractional technology executive who provides strategic IT leadership without the $200K+ salary of a full-time CIO. Most small and mid-sized businesses in Fort Wayne are overpaying for technology they don't fully use, running redundant services, or missing cost-saving opportunities. A vCIO reviews everything — your subscriptions, licenses, hardware, contracts, and workflows — and builds a plan to cut waste and align your technology with your actual business goals.
How much can a technology assessment actually save my business?
Most businesses we audit are overspending by 20-40% on technology. Common savings come from eliminating duplicate SaaS subscriptions, renegotiating vendor contracts, consolidating communication tools, right-sizing cloud resources, and replacing expensive legacy systems with modern alternatives. We've seen businesses save $500 to $5,000+ per month just by cleaning up their tech stack.
What does a technology assessment include?
We review every technology bill, subscription, and contract your business pays for. That includes SaaS subscriptions (Microsoft 365, Google Workspace, CRMs, project management tools), phone and internet services, hardware leases, cloud hosting, security tools, and any managed IT contracts. We map what you're actually using vs. what you're paying for, identify redundancies, and provide a clear report with specific dollar amounts you can save.
How is this different from what my IT company already does?
Most managed IT providers (MSPs) are incentivized to sell you more services, not cut your bills. They make money on the tools and licenses they resell. Our vCIO service is vendor-agnostic — we don't sell you products. We audit what you have, tell you what you don't need, and help you keep only what delivers real value. Our founder ran an MSP for 20 years — he knows exactly how the billing works and where the waste hides.
How long does a technology assessment take?
A standard assessment takes 1-2 weeks. We start by collecting your technology invoices, subscription lists, and vendor contracts. Then we analyze usage, identify waste, and present findings with a clear action plan. For businesses with complex IT environments, a deeper assessment may take 3-4 weeks. Either way, you get a written report with specific, actionable recommendations and projected savings.
Do you replace our current IT provider?
Not unless you want us to. The vCIO assessment is about optimizing your technology spending and strategy — not taking over your day-to-day IT support. Many clients keep their existing IT provider and use us as a strategic advisor. If your current provider isn't serving you well, we can help you evaluate alternatives or manage the transition.
What if I'm locked into contracts with vendors?
We work with your contract timelines. Our assessment identifies which contracts are worth keeping, which to renegotiate, and which to let expire. We'll also flag any early termination options that could save money immediately. The technology roadmap we build accounts for contract end dates so you're never caught off guard.
How much does vCIO service cost?
The initial technology assessment starts at $499 as a one-time engagement. Ongoing vCIO advisory services — including quarterly reviews, vendor management, and technology roadmap updates — are available as a monthly retainer starting at $299/month. Most businesses recoup the assessment cost within the first month through savings we identify.
Stop Overpaying for Technology
Send us your tech bills. We'll tell you exactly what you can cut and how much you'll save. No obligation, no sales pitch.